APPLICATION FOR ENROLMENT

ACKNOWLEDGEMENT OF COUNTRY

St John’s Catholic College acknowledges the Larrakia People as the traditional custodians of the land on which our college proudly stands. We acknowledge Aboriginal and Islander peoples as Australia’s first people and traditional custodians. We value Aboriginal and Islander cultures, identities, and continuing connection to country, waters, kin and community. We pay our respects to Elders past, present and emerging.

VISION STATEMENT

St John’s Catholic College is a safe, connected, learning community for local, boarding and international students. We strive for excellence and ensure the holistic development of each student through a balanced approach to faith, academic, sporting and cultural activities. We welcome all people and are committed to embracing and celebrating diversity as we strive for an Australia where every young person accesses an excellent education.

PRINCIPAL’S WELCOME

St John’s Catholic College is a safe, connected, learning community for local, boarding and international students. We strive for excellence and ensure the holistic development of each student through a balanced approach to faith, academic, sporting and cultural activities.

The College, located across two campuses connected by a walkway over the Darwin Botanical Gardens, provides a quality Catholic education for students in Years 7 to 12.

Offering a small school environment with a focus on the wellbeing and learning of all, the St John’s culture is one of welcome, where everyone is valued and everyone belongs.

We are a community that aspires for our students to flourish, by leading, living, loving and learning with a strong sense of heart spirituality. We have an aspiration that our graduates have the opportunity to pursue their dreams, make positive contributions to the local and global community, and make good moral decisions that promote a better world.

At St John’s Catholic College, we stand strong, together.

Fortes in Fide!

Cameron Hughes
Principal
B.Bus (Man), B.Ed (Post) (Sec), Cert IV
TAE, TEFL, M.Ed L’Ship

ENROLMENT CHECKLIST

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ENROLMENT CRITERIA

Enrolments, as outlined in the College Website, Prospectus and Application for Enrolment, are considered on the basis of the documentation submitted with the Application for Enrolment, the applicant’s engagement during the enrolment interview (if granted), and a general assessment by a member of the Leadership Team with regards to the applicant’s:

  • Willingness to support and contribute to the Catholic Ethos of the College.

  • Commitment to upholding the standards, expectations and values of the College.

  • Engagement, application and commitment to their academic studies as well as supporting the positive learning culture of the College.

SECTION A - STUDENT INFORMATION


(e.g. single parent, dual custody, foster care, access restrictions)
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SECTION B - FAMILY INFORMATION

This information refers to parents residing at the same address as the student. For parents/guardians not residing at the same address, please complete “Section C Alternative Family Information.”

PARENT 1 / GUARDIAN 1


PARENT 2 / GUARDIAN 2


(for parent/guardian not residing at the same address please complete “Section C Alternative Family Information”)

SECTION C - ALTERNATIVE FAMILY INFORMATION

This information is required if the student resides with an alternative family during the school term.

ALTERNATIVE PARENT/GUARDIAN 1


ALTERNATIVE PARENT/GUARDIAN 2


SECTION D - PARENT/GUARDIAN BACKGROUND INFORMATION

The following information is required by the Australian Government and must be completed. It is used to measure the achievements of students from various backgrounds for national reporting. Individuals are not identified.

PARENT 1 / GUARDIAN 1


PARENT 2 / GUARDIAN 2


The above questions refers to the parental occupation group. Please select the appropriate parental occupation from the list on the following page. If the person has not been in paid work in the last 12 months, enter ‘8’ in the box provided.

LIST OF PARENTAL OCCUPATION GROUPS

GROUP 1: Elected officials, senior executives/manager, management in large business organisation, government administration and defence, and qualified professionals

Elected officials (mayor parliamentarian, alderperson, trade union secretary, board member)
Senior executives/general managers/department heads in industry, commerce, media or other large organisation

  • Public sector manager (public service manager (section head or above), regional director, hospital/health services education)

  • Other administrator (school principal, faculty head/dean, library/museum/gallery director, research facility director)

  • Defence forces (Commissioned Officer)

Qualified professionals generally have degree or higher qualifications and experience in applying this knowledge to design, develop or operate complex systems; identify, treat and advise on problems; and teach others

  • Health (GP or specialist, registered nurse, dentist, pharmacist, optometrist, physiotherapist, chiropractor, vet, psychologist, therapy professionals, dietician, radiographer, podiatrist)

  • Education (primary/secondary school teacher, university lecturer, professor, VET, special education)

  • Law (lawyer, judge, barrister, coroner, solicitor, legal officer)

  • Engineering (architect, surveyor, chemical/civil/mechanical/mining engineer)

  • ICT (computer systems manager, designer, software and applications programmers)

  • Business (management consultant, business analyst, accountant, auditor, policy analyst, actuary, valuer, economist)

  • Social (social/welfare/community worker, counsellor, minister of religion, urban/rural planner, librarian, archivist, interpreter/translator)

  • Air/sea transport (aircraft/ship’s captain/officer/pilot, flight officer, flying instructor, air traffic controller)


GROUP 2: OTHER BUSINESS MANAGERS, ARTS/MEDIA/SPORTSPERSONS AND ASSOCIATE PROFESSIONALS

Other business managers/professionals

  • Farm/business owner/manager (crop and/or livestock farmer/farm manager, stock and station agent, building/construction, manufacturing, mining, wholesale, import/export, transport business manager)

  • Specialist manager (works manager, engineering/production manager, sales/marketing manager, purchasing manager, supply/shipping manager, customer service manager, property manager, real estate manager, advertising, public relations manager, human resource manager, call or contact centre manager, human resource professionals)

  • Finance (bank manager, finance/investment/insurance brokers/advisors, credit/loans officer, accountant)

  • Retail sales/services manager (shop, post office, petrol station, café/restaurant, club, hotel/motel/caravan park, cinema, theatre, travel/betting agency, sports centre, car rental, car/fleet/station manager, other hospitality, retail services managers)

  • Arts/media (musician, actor, dancer, painter, potter, sculptor, journalist, writer/author, media presenter, photographer, designer, illustrator, proof reader, graphic designer, web designer)

  • Associate professionals generally have diploma/technical qualifications and support managers and professional

  • Medical, science, architectural, building, surveying, engineering, computing, ICT support technician

  • Health (enrolled nurse, community health worker, paramedic/ambulance officer, massage therapist, welfare/parole officer, youth worker, dental hygienist/ technician)

  • Legal (police officer, prison officer, government inspector, examiner or assessor, occupational/environmental health officer, security advisor, private investigator, debt collector, law clerk, court officer bailiff)

  • Business/administration (recruitment/employment/industrial relations/training officer, marketing/advertising specialist, market research analyst, technical sales representative, retail buyer, office manager, project manager/administrator, mail supervisor, other managing supervisors, management and organisation analysts, contract, program)

  • Defence Forces (senior non-Commissioned Officers [NCO])


GROUP 3: TRADESMEN/WOMEN, CLERKS AND SKILLED OFFICE, SALES AND SERVICE STAFF

Tradespeople generally have completed a 4-year trade certificate, usually by apprenticeship. All tradespeople are included in this group. (metal fitters and machinists, motor mechanics, structural steel/welding trades workers, carpenters and joiners, plumbers, painters, electricians, chefs/cooks, hairdressers)

Advanced/intermediate clerical, office, sales, carer and service staff

  • Recording clerk (bookkeeper, bank/post office clerk, statistical/actuarial clerk, account/claims/audit clerk, payroll clerk, recording/registry/filing clerk, betting clerk, stores/inventory clerk, purchasing/supply logistics/order clerk, freight/transport/shipping clerk, bond clerk, customs agent, customer services clerk, admissions clerk)

  • Inquiry/admissions clerk (customer inquiry/complaints/service clerk, hospital admissions clerk)

  • Office (secretary, personal assistant, desktop publishing operator, switchboard operator)

  • Sales (sales representative (goods and service), auctioneer, insurance agent/assessor/loss adjuster, market researcher, real estate sales agent)

  • Carer (aged/disability/refuge/child care/welfare support worker, nanny, nursing support)

  • Service (parking inspector, postal worker, courier, travel agent, tour guide, flight attendant, fitness instructor/supervisor, inspectors and regulatory officers)


GROUP 4: MACHINE OPERATORS, HOSPITALITY STAFF, ASSISTANTS, LABOURERS AND RELATED WORKERS

Machine operators

  • Driver or mobile plant operators (car/taxi/bus/coach/tram/truck/train driver, driving instructor, courier/deliverer, forklift driver, garbage collector, bulldozer loader/grader/excavator/earthmoving plant operators, farm/horticulture/forestry machinery operators)

  • Production/processing machine operator (engineering, chemical, petrol, gas, water sewerage, cement, plastics, rubber, textile, footwear, wood/paper/glass/clay/ stone/concrete production/processing machine operators)

  • Other machine operator (photographic developer/printer, industrial spray painter, boiler/air conditioning/refrigeration plant operators, railway signals/points, crane/hoist/lift/bulk materials handling machinery operators, driller, miner) Sales office, hospitality staff and other assistants

  • Sales (sales assistant, motor vehicle/caravan/parts salesperson, sales representatives, checkout operator, cashier, bus/train conductor, ticket seller, service station attendant, car rental desk staff, street vendor, telemarketer, shelf stacker/filler)

  • Office (typist, word processing/data entry/business/keyboard/machine operator, receptionist, office assistant, general clerk)

  • Hospitality staff (hotel service supervisor, receptionist, waiter, bar attendant, barista, kitchen-hand, porter, housekeeper, fast food cooks)

  • Assistant/aide (trades assistant, school/teacher’s/education aide, dental assistant, veterinary nurse, nursing assistant, museum/gallery attendant, usher, home helper, salon assistant, animal attendant

Defence Forces ranks below senior NCO
Agriculture, horticulture, forestry, fishing, mining worker
(farm overseer, shearer, wool/hide classer, farm hand, horse trainer, nurseryman, greenkeeper, gardener, tree surgeon, forestry/logging worker, miner, seafarer/fishing hand)
Other worker
(labourer, factory hand, store person, guard, commercial cleaner, caretaker, laundry worker, trolley collector, car park attendant, crossing supervisor, security office)


GROUP 8: UNEMPLOYED

  • Not in paid work in the last 12 months

SECTION E - STUDENT SUPPORT

  • Inspire Documentation

  • Education Adjustment Plans

  • Naplan Reports

  • Latest school reports

  • Specialist Reports - Speech, Hearing, Vision or other

  • Occupational therapy reports

  • Reading assessments

  • Behaviour management plans

  • Psychological assessments

  • Recent PAT test results or other school based assessments

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SECTION F - PARENTAL CONSENT

SECTION G - MEDICAL CONSENT & INFORMATION



You may wish to provide other names below:

EMERGENCY CONTACTS

SECTION H - PARENT/GUARDIAN CONSENT & INFORMATION - BOARDING ONLY

As a Boarding Provider, the College takes on a number of responsibilities with regards to the enrolling student. This is re- ferred to as ‘loco parentis’, which means ‘in place of a parent’ – meaning the legal responsibility of a person or an organisa- tion, such as the College, to partly take on the role and responsibilities of a parent.

At St John’s Catholic College, the responsibility for ‘loco parentis’ is with the Principal, and through his/her delegation, the Director of Boarding.

This section of the Application for Enrolment provides important information with regards to the expressed wishes of the Parents / Legal Guardians to assist the College in ‘loco parentis’ decisions.

School Vaccination Program and the National Immunisation Program:

The authority to consent to vaccinations remains with the Parents / Legal Guardians. Parents / Legal Guardians wishing for their child to participate in the Northern Territory School Vaccination Program and/or the National Immunisation Program are required to complete a separate consent form prior to the scheduled vaccination program. Failure to complete and return the consent form will result in the enrolled students not participating in the program.

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SECTION I - PARENT/GUARDIAN SIGNOUT CONSENT

Boarding Only

Family and friends who can visit or sign your child out on the weekend/evenings. Students will not beallowed to leave the College with any visitors without your signed permission.

APPROVED SIGN OUT PERSON 1

APPROVED SIGN OUT PERSON 2

APPROVED SIGN OUT PERSON 3


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SECTION J - INTERNATIONAL STUDENTS

Questions only apply for International Students

St John’s Catholic College, (the College), as a Registered CRICOS Provider (00466K) operates under the Education Services for Overseas Students (ESOS) Act of 2000 and the National Code of Practice for Providers of Education and Training to Overseas Students (The National Code) 2018.

The College is a provider of the following registered courses:

Course Name

Level

Duration

Intensive English Course

Non AQF Award

52 weeks

Secondary Junior Years 7 – 9

Junior Secondary Studies

156 weeks

Secondary Seniors Years 10 - 12

Senior Secondary Certificate of Education

156 weeks

The following information forms the written agreement between the Parent / Guardian and the College where the student is studying / applying to study at the College under the following Visa: Subclass 500 Student Visa.

By signing this agreement, the Parent / Guardian consents to personal information about the student being shared with relevant authorities:

  • Information is collected in this form and during enrolment in order to meet our obligations under the ESOS Act 2000 and the National Code 2018; and to ensure student compliance with the conditions of their visa and obligations. The authority to collect this information comes from the ESOS Act and the National Code and well as the Australian Education Act 2013.

  • See page 23 of this Application for Enrolment Form for further details regarding the Information Collection Notice. By signing this agreement, the Parent / Guardian consents to notify the Registered Provider (the College) of any change in the student’s address and/or contact details whilst enrolled in the course.

By signing this agreement, the Parent / Guardian consents to the full and prompt payment of all fees and levies as updated each year and endorsed by the Principal and published on the College website.

By signing this agreement, the Parent / Guardian consents to the full and prompt payment of the following additional fees and charges:

  • Overseas Student Health Cover (OSHC) as required under the ESOS Act and National Code and advised by the College through the Letter of Offer.

  • School Uniforms to comply with the College’s uniform policy.

Fees, Levies, Charges and Refunds:

  • All fees, levies and charges are to be paid in Australian Dollars in full as per the College Invoice and / or Letter of Offer.

  • All refunds will be processed in Australian Dollars and are subject to ‘day of processing’ exchange rates, bank charges and transfer fees.

  • The College will not provide a refund on any loss due to exchange rates, bank fees or transfer charges incurred in the payment or refund process.

Application Fee:

The College charges an A$250 application fee for all International Student applications. This fee is non-refundable in all circumstances.

Tuition Fee, Curriculum and Resources Levy and Boarding Levy (if applicable):

A refund on the Tuition Fee, Curriculum and Resources Levy and Boarding Levy (if applicable) may be granted in the following circumstances:

The student’s visa has been rejected during the application process:

  • A full refund on the Tuition Fee, Curriculum and Resources Levy and Boarding Levy (if applicable), will be provided within 28 days to the fee payer.

  • Evidence that the visa was rejected by the Australian Government will be required.

Parent / Guardian cancels, defers, or suspends the student’s enrolment:

  • More than 4 weeks before the commencement of the course:

    • A full refund on the Tuition Fee, Curriculum and Resources Levy and Boarding Levy (if applicable), will be provided within 28 days to the fee payer.

  • Less than 4 weeks before the commencement of the course / the course has commenced:

    • A partial refund of 50% on the Tuition Fee, Curriculum and Resources Levy and Boarding Levy (if applicable), will be provided within 28 days to the fee payer.

  • More than 4 weeks after the commencement of the course.

    • No refund on the Tuition Fee, Curriculum and Resources Levy and Boarding Levy (if applicable), will be provided.

The College no longer trades / offers courses for International Students:

  • More than 4 weeks before the commencement of the course:

    • A full refund on the Tuition Fee, Curriculum and Resources Levy and Boarding Levy (if applicable), will be provided within 28 days to the fee payer.

  • Less than 4 weeks before the commencement of the course / the course has commenced:

    • A partial refund of 50% on the Tuition Fee, Curriculum and Resources Levy and Boarding Levy (if applicable), will be provided within 28 days to the fee payer.

  • More than 4 weeks after the commencement of the course.

    • No refund on the Tuition Fee, Curriculum and Resources Levy and Boarding Levy (if applicable), will be provided.

Overseas Student Health Cover (OSHC):
The student’s visa has been rejected during the application process:

  • A full refund on the Overseas Student Health Cover (OSHC) will be provided within 28 days to the fee payer in circumstances where the student has not yet travelled to Australia for the purposes of their study at the College.

  • Evidence that the visa was rejected by the Australian Government will be required.

Parent / Guardian cancels, defers, or suspends the student’s enrolment, or the College no longer trades / offers courses for International Students:

  • The College will purchase the Overseas Student Health Cover (OSHC) prior to the arrival of the student with the policy commencing on the date of arrival.

  • No refund will be provided once the College has purchased the Overseas Student Health Cover (OSHC).

  • However, in these circumstances the Overseas Student Health Cover (OSHC)will remain with the student.

Education Agents Fees:

  • Education Agent services and their associated fees, commissioned by the Parent / Guardian, are not covered by this refund policy. The College cannot / will not provide a refund on these services as no revenue has been received by the College.

Please note the following conditions:
No refund of Tuition Fee, Curriculum and Resource Levy and Boarding Levy (if applicable) will be provided where a student’s enrolment is cancelled for any of the following reasons:

  • Failure to pay the Tuition Fee, Curriculum and Resources Levy and Boarding Levy (if applicable) in a full and prompt manner as invoiced by the College.

  • Any conduct by the student that results in the termination of enrolment at the College.

  • Any breach of Visa Condition 8202:

    • Remain enrolled in a registered course (if you are a Foreign Affairs or Defence sponsored student or a secondary exchange student you must maintain full-time enrolment in your course of study or training)

    • Maintain enrolment in a registered course that is the same Australian Qualifications Framework (AQF) level or higher for which the student visa was granted, unless changing from AQF level 10 to level 9.

    • Maintain satisfactory attendance in your course and course progress for each study period as required by your education provider.

Process for Claiming a Refund:

  • Parent / Guardian seeking to submit a Claim for a Refund under this policy are required to inform the College in writing.

  • Claim for a Refund is to be submitted via email to the International Coordinator and the Business Manager, who will inform the Principal: admin.stjohns@nt.catholic.edu.au

  • Claim for a Refund is required to include all relevant documentation to allow the College to make an assessment of the Claim for a Refund (for example: evidence that the visa was rejected by the Australian Government).

  • Failure to provide all relevant documentation may result in a delay or refusal of the Claim for a Refund.

  • The Business Manager will inform the Parent / Guardian of the result of the Claim for a Refund.

  • Refunds will be processed within 28 days from the date of the decision of the Claim for a Refund.

  • Refund will be processed to the fee payer’s nominated account.

  • The College will not provide a refund on any loss due to exchange rates, bank fees or transfer charges incurred in the payment or refund process.

Complaints and Appeals:

  • Parents / Guardians seeking to submit a Complaint or Appeal under this policy are required to inform the College in writing.

  • Complaints or Appeals are to be submitted via email to the International Coordinator or the Principal: admin.stjohns@nt.catholic.edu.au

This agreement, and the availability of complaints and appeals processes, does not remove the right of the student to take action under Australia’s consumer protection laws.

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SECTION K - AGREEMENT

All Students

St John’s Catholic College is a Catholic systemic school under the authority of the Bishop of the Diocese of Darwin and as operated by Catholic Education Northern Territory (CENT).

Enrolments, as outlined in the College Website, Prospectus and Application for Enrolment, are considered on the basis of the documentation submitted with the Application for Enrolment, the applicant’s engagement dur- ing the enrolment interview (if granted), and a general assessment by the Principal or his/her delegate with regards to the applicant’s:

  • Willingness to support and contribute to the Catholic Ethos of the College.

  • Commitment to upholding the standards, expectations and values of the College.

  • Engagement, application and commitment to their (the applicant’s) academic studies as well as supporting the positive learning culture of the College.

This is an agreement between St John’s Catholic College (the College) and the Parents / Legal Guardians of the Enrolling Student.

Whereby it is agreed, that Parents / Guardians:

  1. Agree that submission of an Application for Enrolment and/or attendance at an enrolment interview does not guarantee enrolment at the College.

  2. Agree that this Application for Enrolment has been completed fully and to the best of my/our knowledge. Acknowledging that any misinformation and/or omission may result in termination of enrolment.

  3. Agree to support the Catholic Ethos and Values of the College, and support the College in my/our son/daughter fully participating in the Religious Education and Faith Formation program of the College, including: the compulsory study of Religious Education as an academic subject, and attendance/ participation in Prayer, Masses, Liturgies, Retreats and Feast Days.

  4. Agree to work in partnership with the College and its staff to support the provision of education. Including, being engaged in my/our son/daughter’s education and communicating with staff in a timely and appropriate manner.

  5. Agree to support the College’s standards, expectations, policies and processes with regards to: academic expectations, targeted placement, behaviour and conduct, uniform and presentation, attendance and engagement, communication, and work health and safety.

  6. Agree to support the Principal and his/her delegate (where appropriate) to implement any reasonable disciplinary measure as provided for by the Northern Territory Education Act and the Catholic Schools Manual, in relation to student conduct including, but not limited to: search of property belonging to the student, confiscation of property, after school detention, internal / external suspension and expulsion. The Parents /Guardians agree that the scope of student conduct includes any act or omission whilst on campus, and off campus whilst wearing the College uniform and/or when representing the College in any activity.

  7. Agree to support the College in my/our son/daughter taking an active part in the range of events and activities that form part of the holistic education program, including, but not limited to: whole school carnivals: swimming, athletics, cross country, the health and physical education program, and assemblies and awards evenings.

  8. Agree to support the College’s 95%+ attendance policy and agree to inform the College in a prompt manner should my/our son/daughter be absent / need to be absent from the College for any reason.

  9. Agree to pay for any damage to College Property caused by my/our son/daughter where the damage is caused with intent or by accident where the student is conducting themselves outside the College’s standards and expectations of stay safe, respect everyone and learn everyday.

  10. Agree that the College accepts no liability or responsibility for the loss of personal effects while the student is on site or off site participating/representing the College in any activity.

  11. Agree to the following in split family circumstances:

    1. The College will be informed of the legal guardian status and any changes to legal guardian status of the enrolled student.

    2. The legal guardians as identified in the Application for Enrolment will be jointly financially responsible for the prompt and full payment of school fees (or unless otherwise agreed to by Parents / Guardians in writing and supplied to the College.)

    3. The legal guardians of the enrolled student will communicate with each other and accept that the College may only contact one legal guardian in relation to matters / consents associated with the enrolled student.

  12. Agree that I/we will make prompt and full payment of school fees as they fall due or enter into an agreement (Direct Debit) with the College for the payment of school fees at an agreed rate over an agreed period at the approval of the Principal.

  13. Agree that we will contact the College’s Business Manager to apply for financial hardship consideration in the event that personal financial circumstances change and/or alternative arrangements need to be made regarding the full and prompt payment of school fees by the due date.

  14. Agree that the College will refer matters of non-payment / under payment of school fees to debt recovery services and any associated cost of these services will be the financial responsibility of the Parents / Guardians.

  15. Agree to provide the College with 10 weeks’ term time written notice, or pro rata payment in lieu of notice, of any withdrawal of enrolment.

  16. Agree to the consents, as listed in this Application for Enrolment (Voice/Image/Work, Local Excursions during School Time, Health/Medical and Student Support).

  17. Agree to the College’s policy of not restricting food items from the College (for example: nuts, eggs, dairy, etc) and agree to work with the College in the development of a reasonable and appropriate anaphylactic action plan (where required).

  18. Agree to the collection and submission of personal information as outlined in the Information Collection Notice contained in the Application for Enrolment (page 23) and updated from time to time.

  19. Agree that the College has the right to update the terms and conditions contained in this agreement, as well as the College’s standards, expectations, policies and processes from time to time.

  20. I consent to the College contacting my child's previous school as part of the application for enrolment process to gain a full understanding of the applicant's:

  • Willingness to support and contribute to the Catholic Ethos of the College.

  • Commitment to upholding the standards, expectations and values of the College.

  • Engagement, application and commitment to their academic studies as well as supporting the positive learning culture of the College.

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INFORMATION COLLECTION NOTICE

Information we collect: St John’s Catholic College collects and records personal information, including sensitive information about students, parents/legal guardians and volunteers, before and during the course of a student’s enrolment at our school. Laws governing or relating to the operation of schools require that certain information is collected. These may include Education, Public Health and Child Protection laws. We may ask you to provide medical reports about students from time to time. Health information about students is sensitive information within the terms of the Australian Privacy Principles under the Privacy Act (1988).

Purpose of collection: The primary purpose of collecting and recording this information is to enable the provision of a quality Catholic education. In addition, some of the information we collect and record is to satisfy the school’s legal obligations, particularly to enable the school to discharge its duty of care to students and parents/legal guardians. This information may also be used to perform necessary associated administrative activities, which will enable students to take part in activities at the school.

Disclosure of information: Personal and sensitive information may be disclosed by the school for educational, administrative and support purposes to others including, but not limited to, personnel within the Catholic Education Office NT, other Catholic Education NT schools, other related church entities/agencies, medical practitioners, people providing services to schools, such as specialist visiting teachers and consultants, volunteers and counsellors, providers of learning and assessment tools, assessment and educational authorities including the Australian Curriculum, Assessment and Reporting Authority (ACARA) and NAPLAN Test Administration Authorities (who will disclose it to the entity that manages the online platform for NAPLAN), people providing administrative and financial services to the school, anyone you authorise the school to disclose information to and anyone to whom the school is required or authorised to disclose the information to by law, including child protection laws. In addition, we may be required by law to disclose this information to government departments, both State and Federal (including for policy and funding purposes).

Personal information collected from students is regularly disclosed to their parents/guardians.

The school may use online or ‘cloud’ service providers to store personal information and to provide services to the school that involves the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s server which may be situated outside Australia.

On occasions, information such as academic and sporting achievements, student activities and other news may be published in newsletters, magazines, and on the school website and school social media accounts. This may include photographs and videos of student activities such as sporting events, school camps and school excursions. The school will obtain permissions from the student’s parent/guardian if we would like to include such photographs or videos in our promotional material or otherwise make this material available to the public such as on the internet. Parents may seek access to personal information collected about them and their son/daughter by contacting the school.

The Catholic Education NT Privacy Policy sets out how parents/guardians or students may seek access to and correction of their personal information which the school has collected and holds. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the school’s duty of care to the student or where students have provided information in confidence. Any refusal will be notified in writing with reasons if appropriate. The Catholic Education NT Privacy Policy also sets out how parents/guardians and students may complain about a breach of privacy and how the complaint will be handled.

The school may from time to time engage in fundraising activities. Information received from you may be used to make an appeal to you. It may also be disclosed to organisations that assist in the school’s fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent. We may include your contact details in a class list and school directory.

If you provide the school with the personal information of others, such as the student’s other parents, doctors or emergency contacts, we request that you inform them that you are disclosing that information to all Catholic Education NT schools and why. They should also be informed that they can access that information if they wish and that the school does not usually disclose the information to third parties.

Our privacy position: Catholic Education NT is bound by the Privacy Act (1988) and has adopted the thirteen (13) Australian Privacy Principles. The Catholic Education NT Privacy Policy detailing Catholic Education’s practices and procedures for the use and management of the personal and sensitive information it collects and records can be accessed on the Catholic Education NT website www.ceont.catholic.edu.au/. Alternatively, a hard copy of the statement may be provided on request.

Information required: If we do not obtain the personal and sensitive information referred to above, we may not be able to enrol or continue to enrol your student.